Teleconference Request Form

Teleconference Requested By

Name*

*required

Phone Number*

*required

E-mail Address*

*required

Teleconference Details

Name of Teleconference*

*required

Program or Department*

*required

Conference Date*

*required

Start Time*

: *required

Duration*

Hours Minutes *required

Name of Chairperson*

*required

No. of lines (including chair)*

*required

Event Room(s)

List of All Name and Telephone Numbers of the Participants on the Teleconference

Other Comments

Teleconference Details - Helpful Tips

Name of Teleconference

Enter the name or purpose of the Teleconference.
[*This is a required field]

Program or Department

Conference Date

Select the day you would like to have your teleconference set for.
Teleconferences are scheduled on a first-come, first-served basis. In the case of a scheduling conflict or not enough ports available, we will contact you for secondary times.
Any changes after the teleconference has been set-up made to the scheduled time, date, or ports required will require a change of log-in passwords.
[*This is a required field]

Start Time

When scheduling allows, 15 minutes will be added before and after your requested teleconference session.
Any changes after the teleconference has been set-up made to the scheduled time, date, or ports required will require a change of log-in passwords.
[*This is a required field]

Duration

Select the amount of time you require for your teleconference.
Any changes after the teleconference has been set-up made to the scheduled time, date, or ports required will require a change of log-in passwords.
[*This is a required field]

Name of Chairperson

Enter the name of the Chairperson for the teleconference.
The chairperson will be assigned a local dial-in line with special teleconference options.
When scheduling allows, an extra port will be added to the total ports to allow for last minute changes and/or log-in problems.
There is no toll-free line available for the chair. In the case where the chair will be dialing into the teleconference from long-distance, they can use the toll-free numbers the confrees use but they will not have chair optional commands available.
[*This is a required field]

No. of lines (including chair)

Enter the number of lines required for total participants including one for the chair dial-in.
The chairperson will be assigned a local dial-in line with special teleconference options. There is a toll-free line available but it does not support chair options.
When scheduling allows, an extra port will be added to the total ports to allow for last minute changes and/or log-in problems.
Any changes after the teleconference has been set-up, made to the scheduled time, date, or ports required will require a change of log-in passwords.
[*This is a required field]

List of All Name and Telephone Numbers of the Participants on the Teleconference

Enter the names and numbers of participants in case we need to contact them for issues of troubleshooting, technical difficulties and last minute scheduling changes.